Lincoln High School/Clark Middle School Band Boosters
By-Laws
ARTICLE I – NAME
The name of the organization shall be the Band Boosters
Incorporated of
ARTICLE II: POLICY
It is the policy this Corporation to operate as a non-profit
organization within the meaning of Section 501(c)(3)
of the Internal revenue Code of 1999, or its latest version. Our Corporation is
also classified as a public charity under section 509(a)(2)
of the Internal Revenue Code and contributions to our Corporation are
deductible under section 170 of the Code and that we are qualified to receive
tax deductible bequests, devises, transfers or gifts under section 2055, 2106
or 2522 of the Internal Revenue Code. The Corporation shall be non-partisan,
non-political, and non-sectarian in all of its activities and shall conduct
itself in harmony and in mutual cooperation with the Band Directors and music
staff, the School Administration, and the School Board Members of the Vincennes
Community School Corporation. The Band Boosters Incorporated of
ARTCLE III: OBJECTIVES
To promote a better understanding and maintain an
enthusiastic interest for all Bands and Guard programs among parents and
guardians, student members, instructors, the Vincennes Community School
Corporation, and the surrounding community and businesses within the Vincennes
Community School Corporation area.
To promote activities of interest and music education for
student members of
To raise funds to finance or partially finance the
activities, education, transportation, to purchase equipment, uniforms and any
other items and supplies for the Bands and Guard students not furnished by the
Vincennes Community School Corporation.
ARTICLE IV: MEMBERSHIP
Parents and legal guardians of any Band or Guard member in
the Vincennes Community School Corporation and the Directors of the LHS/CMS
Bands constitute membership in the Corporation. Honorary members may be
admitted on an individual basis. Membership in the Corporation constitutes the
right to vote.
ARTICLE V: OFFICERS
The business, property and affairs of this organization
shall be managed by the Board of Directors composed of thirteen members of the
organization, including the President, President-Elect, Treasurer, Assistant
Treasurer, Secretary and eight Board Members. , four of which shall be elected
for a term of two years and four of which shall serve the remaining year of
their two-year term. Each Board Member shall hold office for the term for which
he/she is elected and until his successor is elected and qualified.
The Executive Board is made up of the President,
President-Elect, Secretary, Treasurer and Assistant Treasurer.
The President presides at all meetings and is an ex-officio
member of all committees, and shall coordinate and monitor the activities of
all committee chairpersons.
The President-Elect shall preside over meeting in the
absence of the President. This position supports the President in all committee
activities, handles publicity for the Bands and is also responsible for
maintaining award plaques.
The Secretary shall record proceedings of all regular
monthly meetings and will handle all correspondence necessary for the
corporation, keep all permanent records, send bereavement arrangements/cards
for active members only and perform such other duties as the
corporation/President may direct.
The Treasurer shall collect moneys due the corporation and
deposit these in accounts approved by the corporation. The treasurer will
maintain accurate records of transactions in accordance with all IRS policies
and requirements and be responsible for paying bills and reimbursements. The
treasurer shall also perform other duties as the corporation/President may
direct.
The Assistant Treasurer shall assist the Treasurer and
perform other duties as directed by the Treasurer or President.
The Board of Directors shall be assigned a committee to
oversee. The standing committees shall be: Fundraising, Uniforms/By-Laws,
Concessions, Chaperones, Student Accounts, Snack Wagon/Contest Food, Pit/Prop
Crew and Student Recognition/Scholarship.
The President, President-Elect, Treasurer, Assistant
Treasurer and Secretary shall be elected to serve a (1) year term starting June
1 through May 31.
The Board of Directors (total of 8) shall be elected to
serve a (2) year term, four shall be elected each year and four shall serve the
remaining year of their two-year term from June 1 through May 31.
A vacancy in any office shall be filled by special election
at the next regular meeting following the vacancy.
In February a nominating committee shall be appointed by the
president to present a slate of officers at the March monthly meeting. Election
of officers will be held at the April monthly meeting. Current officers may be
asked to retain their office.
Outgoing officers shall surrender all corporation material
to the incoming officers before the June monthly meeting.
ARTICLE VI: MEETINGS
Monthly meetings shall be held at the Vincennes Lincoln
Music Suite at 7:00PM the first Tuesday of the month, unless otherwise noted at
the previous meeting.
Special meetings of the membership may be called at the
President’s or Band Director’s discretion.
The order of business at the monthly meeting shall be as
follows:
Reading/Approval of minutes of last preceding meeting
Reading/Approval of Treasurer’s Report
Old Business
New Business
Director’s Report
Executive Committee and Board of Director meetings may be
called at the President’s discretion.
Standing Committee meetings may be called at the Committee
Chairperson’s discretion.
Presence of ten members of this corporation shall constitute
a quorum at the monthly meeting.
ARTICLE VII: FINANCIAL
A budget shall be established by the Executive Committee
before the May meeting. The budget will be put to a vote at the May monthly
meeting.
Any disbursements of corporation funds not included in the
approved budget that exceeds $300.00 shall require approval at a monthly
meeting.
Any disbursement of Corporation funds shall be by check and
require the signature of the treasurer. Any reimbursements to a booster member
for expenses incurred while performing Corporation business must have a receipt
which clearly identifies the items, time, and place of purchase.
No part of any earnings of the Corporation shall inure to
the benefit of any member or officer of the Corporation, or any private
individual except for reasonable compensation for services rendered as approved
by the Corporation.
The accounts of the Corporation shall be audited every year
or at change in the office of Treasurer.
ARTICLE VIII: PARLIAMENTARY PROCEDURES
Parliamentary authority shall be the latest edition of
Robert’s Rules of Order, revised, except in those cases where it conflicts with
these By-Laws.
ARTICLE IX: AMENDMENTS
These By-Laws shall be reviewed every 2 years by the
Executive Committee and Board of Directors. If amendments need to occur the
Executive Committee and Board of Directors must present the proposed amended
by-laws at a monthly meeting. The By-Laws may then be amended at the next
monthly meeting by a two-thirds vote of the members present.
ARTICLE X: DISSOLUTION
In the event of dissolution of this Corporation, all assets
remaining after payment of the obligations and liabilities of the Corporation
shall be distributed to one or more associations or corporations which
themselves are exempt as organizations described in Section 501(c)(3) of the
Internal Revenue Code of 1999.
Revisions Approved (Date)
WITNESSED BY:
___________________________________
______________________________
Priscilla “Pep” Salmond, President
Debbie Groves, Secretary